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Using Online Meeting Tools

Got Questions about Zoom? Zoom Usage FAQs

Here you can find information and tips / best practices on using online meeting software for teaching remotely and for other meetings.

There is a lot of information here, so read carefully and please make suggestions (to Max Anderson – max at uic dot edu) for improvement to these pages and the site in general.

If you haven’t joined the UIC Zoom portal yet (to get access to all of the Zoom features), visit and sign in with your UIC NETID and password. From there, you will be able to set up your profile, schedule meetings, join and host meetings. Note: If you already have a free Basic Zoom account, the portal will ask you to switch to a new account. Please confirm that, yes, you do want to switch to the UIC licensed account. Follow the instructions to complete the process.

  • Sign into, host, or join Zoom
    • An app will be downloaded to your desktop or mobile device
    • Note: do not use If you are a UIC employee or student, use the link above.
    • There is a new HIPAA-compliant version of Zoom ( which should allow you to remote into rounds to discuss patients when needed. Recording is not allowed in the PHI version of Zoom.
  • Get Answers: Zoom provides direct support 24/7
Get Started (UIC Zoom Portal:
Text-Based Help

Links you can send to attendees so they know how to engage with you and the other participants:

Some best practices for using Zoom:

  • Do not use a Personal Meeting ID: This is like giving out your phone number.
  • Require a password when scheduling new meetings: Meetings scheduled using the room’s scheduling display will use a randomly-generated password. Users will need to enter this password to join the meeting.
  • Do not enable join before host: There will be a message “Please wait for the host to start this meeting” Once the Host joins the meeting participants will then have access.
  • The host can prevent participants from accessing screen share. Once the Host knows all the relevant participants have joined they can then allow participants to share their screen.
  • Set video to be off for Participants upon entry. They can turn their video on after they enter, if the choose to do so.
  • Mute All Participants upon entry. Same as above.
  • Have the faculty and staff practice Managing participants in a meeting
  • 12 Interactive Teaching Methods with Zoom (PDF)

There are a lot of great FAQ resources on the UI Answers pages, so we will not duplicate their efforts.

Essentially – the basics:

Tips for Blackboard Collaborate Ultra from ACCC / LTS